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Accounting Assistant

Company: All Pro Landcare
Location: Tallahassee
Posted on: May 16, 2022

Job Description:

Job Description Job Description: Accounting Assistant Team One of Tallahassee, Inc. is looking to hire a Full-time Accounting Assistant which would be responsible assisting our head Bookkeeper with a wide range of financial, accounting, and business related functions for (3) small businesses in Tallahassee, FL (All Pro Landcare of Tallahassee, Inc. , All Pro Landscaping of Tallahassee, Inc. and All Pro Equipment & Rental). Job Duties : (Not in any specific order) Clerical - Filing & organizing company file room Keep company policies and forms up to date Assist w/ periodic office supply orders Assist w/ periodic IT issues Assist w/ maintaining company assets Assist w/ maintaining insurance policies Accounts Payable Duties - Collecting & entering bills Verifying purchases from all companies Matching bills with packing & delivery slips Matching bills to statements & preparing bills for payment Updating Vendor information as needed Assist with Vendor applications for Vendor Credit accounts Manage & Update Retail store floor plan Coordinate sold items with Store Manager Provide interest charge dates to store manager Assist with Floor Plan payments Spot check inventory entries for Store Assist w/ organizing intercompany payables Assist w/ contacting Vendors to correct billing errors Track due dates and past due items for all company payables Maintain communication w/ head bookkeeper concerning vendor balances each month in an effort to maintain cash flow Organization & entry of all company credit card charges Accounts Receivable Duties - Enter check payments to Quickbooks for Landscaping & Landcare Generate reports showing late invoices for Landscaping and Landcare Provide expense reports to all companies as needed Assist Bookkeeper with budgets & Profit Loss statements Assist managers w/ questions regarding billing and pricing Participate in budget meetings Review accounts receivable for landscaping and landcare and catch billing errors Human Resource Duties - Enter & Check all new employee data Assist Bookkeeper w/ employee deductions & deduction updates Assist w/ employment benefit processing Assist w/ employment questions & concerns Assist w/ processing of terminations Assist w/ filing workers compensation claims Assist w/ unemployment claims Assist w/ employee reimbursement forms Assist w/ general HR duties & Employment record keeping for files & I-9's Please note that some of the above job duties may change or be limited based upon experience Position Requirements : Must be able to work Full time M-F 8:00am to 5:00pm Dress code: casual No travel required No application fees or program fees Job Qualifications : 1-2 yrs. Accounting, Finance or business related job experience preferred but not required College major or degree in accounting, finance or business is required Must have knowledge using computer software's (Microsoft outlook, Microsoft word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Zoom, Quickbooks finance program) Must be able to communicate effectively through email, text or phone calls Must be able to write and edit Must be detail oriented, self motivated and solution driven Must be reliable & loyal Remuneration/Compensation: Determined upon job experience and educational background Payroll is bi-weekly Educational opportunities and employee incentives are available Employment Benefits include: Health insurance, vision, dental, life, IRA retirement savings account, educational opportunities and employee incentives

Keywords: All Pro Landcare, Tallahassee , Accounting Assistant, Accounting, Auditing , Tallahassee, Florida

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