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School Secretary_Bookkeeper

Company: Thomasville City School District
Location: Thomasville
Posted on: May 21, 2023

Job Description:

Position Title: School Secretary_Bookkeeper

Location: MPMS

Terms of employment: 11 months, 209 days

FLSA: Non-Exempt

Reports To: Principal

Start Date:

Primary Function: The School Secretary/Bookkeeper was established for the purpose(s) of maintaining and overseeing the receipting process in the school to document and account for monies collected from students, and teachers. The school bookkeep prepares bank deposits, verifies and balances receipts, pays and prepares invoices after approval by the principal, and monitors overdue accounts. Assist with end-of-year audit reports.


  • Educational Level: High School Diploma or equivalent, Vocational/ Technical education preferred.
  • Experience: One year of related experience, bookkeeping preferred
  • Certification: None required
  • Proficiency Skills: Written and oral communication skills, ability to deal with multiple tasks, organizational skills, ability to operate office machinery, computer competence
  • Personal skills: Pleasant personality, cooperative attitude, physical skills, and stamina to perform essential duties.

  • Maintains a pattern of prompt and regular attendance.
  • Demonstrates professionalism by reporting to work and assigned duties on time.
  • Demonstrates knowledge and proficiency in the use of computer applications as applicable to job responsibilities.
  • Demonstrates appropriate verbal and written communication skills.
  • Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
  • Complies with the school system, state and federal regulations, and policies, including the PSC Code of Ethics, as related to job requirements.
  • Maintains confidentiality of sensitive information and material; adheres to the chain of command.
  • Maintains a professional appearance as outlined by local BOE policy.
  • Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated, and efficient school.
  • Participates in professional organizations, workshops, and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
  • Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
  • Exhibits time on task and a flexible, cooperative, progressive, and hardworking attitude and style.
  • Monitors compliance with policies and laws concerning areas of responsibility.

  • Answers telephone, directs calls, takes messages, and provides information to individuals.
  • Greets visitors courteously and professionally; provides information and handles routine business associated with a busy, productive, and smoothly run office.
  • Enhances the climate of the building and the morale
  • Maintains and manages files, records, materials, supplies, and equipment in an appropriate, accessible, and current manner, including records necessary for reporting and accountability.
  • Participates in workshops and staff development activities and applies what is learned to the job, accepts new challenges in a professional manner.
  • Performs daily counts of student activity and fund monies received by the school; prepares account deposit breakdowns and reconciles the bank deposit to the total funds receipted by the school office.
  • Verifies teacher deposits to receipt books to ensure that all monies are receipted to the school office.
  • Delivers deposits to the bank, makes night bank safety drops, verifies that amount credited by the bank agrees with deposit breakdowns; retrieves and safeguards bank bags.
  • Reviews cash receipts and prepares statements of miscellaneous revenue.
  • Prepares and forward proper paperwork for disbursements, and transfers of funds between school accounts, as appropriately approved; advises the principal of imbalances in the school account.
  • Monthly/quarterly balance sheets on district account. Works directly with District Office Bookkeeper for end-of-year audits.
  • Prepare requisitions for office supplies and disbursement encumbrances.
  • Keep a daily balance of cash on deposit in an operating bank account. Reconciles the cashbook account with the ledger at end of each month.
  • Performs other duties as assigned by the administrator.
    Employee Acknowledgement:

    I,, acknowledge review of this job description.

    (Employee Printed Name)

    Employee's Signature Date

    Supervisor's Signature Date

    HR Representative's Signature Date

Keywords: Thomasville City School District, Tallahassee , School Secretary_Bookkeeper, Accounting, Auditing , Thomasville, Florida

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