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Administrative Assistant

Company: Boys Town
Location: Tallahassee
Posted on: January 17, 2020

Job Description:

Job Title: Administrative Assistant
Location: Tallahassee, FLSchedule: Full-TimeJob Summary:
The Administrative Assistant performs a wide variety of clerical, administrative, and receptionist duties. This position also provides assistance to other departmental staff, volunteers, and visitors.Responsibilities:

  • Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
  • Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
  • Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
  • Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes. Assists in organizing events as needed.
  • Makes travel arrangements and completes expense reports as needed.
  • Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
  • Completes departmentally specific administrative tasks as applicable per area of responsibility.
    Qualifications:
    • High school diploma or equivalent is preferred.
    • 1 to 2 years of experience including some administrative or clerical.
    • Knowledge of office administrative procedures, practices, and filing methods.
    • High level of professionalism and interpersonal skills.
    • Working knowledge of PC software applications with an advanced ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
    • Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
    • Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
    • Ability to type accurately and proficiently at a high rate of speed
      About Boys Town North Florida:
      Make a difference here at Boys Town North Florida, where our programs and services touch the lives of more than 5,000 people each year. Since our arms opened in 1983, we have been providing hope and healing as a good neighbor in the Tallahassee community by serving our children and families.The opportunity to shape the future of Americas youth is only one of the many perks here in Tallahassee. The city has the wonderful weather Florida is famous for with the additional charm of a nice southern hospitality atmosphere, and there is nothing we believe in more than community. Boys Town North Florida has faith that our employees are our greatest asset, and we work to build a strong team culture at the site through team building activities such as quarterly potlucks, campus celebration, movie screenings and more. Outside of fostering relationships, our leadership initiative called Next Gen gives staff an opportunity to engage in training and development to prepare for their next career move within the organization.
      About Boys Town:
      Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we offer an array of competitive and attractive benefit options. Unique perks to Boys Town employees and their families include free visits to Boys Town Physicians, free prescriptions, tuition assistance, access to the campus Field House, parenting resources from our experts and advancement opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life. Boys Town touches the lives of more than 2 million children and families nationwide each year. As one of the countrys largest nonprofit funded child-care organizations, Boys Town is nationally recognized for its research-proven child, health and family care programs. From our start in 1917, were poised to make even greater strides forward as we lead the way in changing how America cares for children, families and communities for the next 100 years.Date Posted: January 9, 2020Job ID: 14939
      This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.

Keywords: Boys Town, Tallahassee , Administrative Assistant, Administration, Clerical , Tallahassee, Florida

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