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FDC-personnel services Specialist- Central Office, Tallahassee, FL

Company: Florida Department of Transportation
Location: Tallahassee
Posted on: June 24, 2022

Job Description:

Requisition No: 566501Agency: Department of CorrectionsWorking Title: FDC-PERSONNEL SERVICES SPECIALIST- CENTRAL OFFICE, TALLAHASSEE, FLPosition Number: Salary: $34,501.48 annually, $1,326.98 biweeklyPosting Closing Date: 08/01/2022* OPEN COMPETITIVE ADVERTISEMENT*Personnel Services Specialist/ HRR-SES - This advertisement is for multiple SES positions located at Central Office in Employee Relations in Tallahassee, Florida.Salary Rate: $34,501.48 annually, $1,326.98 biweeklySALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.SPECIFIC DUTIES AND RESPONSIBILITIES:This position is assigned to the Employee Relations Section of the Human Resources Office. The incumbent will be responsible for preparing and processing all levels of counseling memoranda, written reprimands, predetermination conferences letters, final action letters, dismissals and other related disciplinary correspondence. Enters information into the discipline database as needed. Will review career service and union grievances and prepare responses as needed and enter information into Human Resources Tracking System. This position serves as the Employee Relations Contact for assigned Institutions, Community Corrections Offices or other assigned areas.* Prepares supervisory counseling memoranda, record of counseling, written reprimands, non-appealable dismissal letters, disciplinary worksheets, predetermination conference letters, final action letters and other related disciplinary correspondence as needed.* Creates new files as needed and logs new incoming cases into SharePoint.* Enters appropriate data correctly into Human Resources Tracking System (HRTS) as needed.* Enters separation information into Florida Department of Law Enforcement's Automated Training Management System (ATMS) as needed.* Serves as point of contact for processing career service and union grievances.* Prepares responses as needed, creates files, enters information into Human Resources Tracking System (HRTS), and forward copies as appropriate.* Assists the Human Resource Analyst as needed for Employee Assistant Program referrals.* Completes mandatory and supervisory referrals as needed, completes files and enters information into SharePoint.* Assists the Drug Testing Coordinator as needed with Random Drug Testing, Reasonable Suspicion Alcohol and Drug Testing, CDL Random Alcohol and Drug testing, enters results into the CDC database as needed.* Utilizes various computer programs, including but not limited to People First, Internet, CDC, ATMS, Impromptu, and various word processing, database, and spread sheet applications.* Compiles and maintains data relating to employee relations, employee programs, and other areas of management interest.* Provides appropriate reports as needed.KNOWLEDGE, SKILLS, AND ABILITIES (KSA's):The incumbent should be proficient with Microsoft Word, Excel and SharePoint; should be able to work independently with minimal supervision. Applicant must have the ability to communicate effectively and maintain professional working relationship with supervisors and co-workers. Incumbent should have knowledge of State of Florida Personnel Rules.* Knowledge of agency's rules, policies and procedures.* Knowledge of computer software including applications.* Knowledge of the methods of data collection.* Knowledge of negotiation and trying to reconcile differences.* Knowledge of numbers, their operations, and inter-relationships.* Knowledge of the principles and techniques of effective communication.* Knowledge of policies and practices involved in personnel/human resource functions.* Knowledge of the structure and content of the English language.* Knowledge of SharePoint and the ability to use the program.* Knowledge of Collective Bargaining Agreements.* Knowledge of Florida Statutes* Knowledge of Department of Management Services Personnel Rules.* Knowledge of Corrections Database.* Knowledge of People First.* Knowledge of Grievance database.* Knowledge of Word and Excel.* Skills in weighing the relative costs and benefits of a potential action.* Skills in time management.* Skills in learning strategies using multiple approaches when learning.* Skills in communicating effectively with others as indicated by the needs of the audience.* Skills in speaking or talking to others to effectively convey information.* Ability to collect and evaluate data relating to personnel program functions.* Ability to organize data into logical format.* Ability to organize and maintain personnel related records.* Ability to compose correspondence.* Ability to utilize problem-solving techniques.* Ability to perform basic arithmetical calculations.* Ability to understand and apply applicable rules, regulations, policies and procedures relating to personnel program functions.* Ability to plan, organize and coordinate work assignments.* Ability to communicate effectively.* Ability to adjusting actions in relation to others' actions.* Ability to listen to others and asking questions as appropriate.* Ability to identify the things that must be changed to achieve a goal.* Ability to understanding written sentences and paragraphs in work related documents.REQUIRED QUALIFICATIONS:* The applicant should have at least two (2) years of experience in one of more of the areas such as Employee Relations, Labor Relations, Recruitment, Payroll, Leave and Attendance, Classification and Pay, Employee Benefits, professional office experience preparing and tracking action letters, legal documents, preparing/reviewing investigative materials; and/or other similar correspondence.* The applicant should have experience reviewing and processing information from multiple documents and various sources to prepare an official document;* Education can substitute for the required experience at the rate of 30 semester or 45 quarter hours per year.Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-.Applications will be accepted until 11:59 PM on the closing date.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Nearest Major Market: Tallahassee

Keywords: Florida Department of Transportation, Tallahassee , FDC-personnel services Specialist- Central Office, Tallahassee, FL, Administration, Clerical , Tallahassee, Florida

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