Office Manager/Project Coordinator

Company: Michael Baker International
Location: Tallahassee
Posted on: June 25, 2022

Job Description:

WHO WE ARE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Michael Baker International is a global leader in Engineering, Architecture and Consulting professionals dedicated to developing and implementing innovative solutions to the world's infrastructure and environmental challenges. Supported by more than -3,000 employees in -100 offices worldwide, we provide a full continuum of life-cycle engineering consulting, specialized global construction, base operations, Green Infrastructure, security management and intelligence solutions. DESCRIPTION Michael Baker International is currently seeking an Office/Project Coordinator for our Tallahassee, FL location. The Coordinator will play a significant role in the operations of the team. -You will provide direct support to Office Leaders, Project Managers and the Project Controls team on various tasks, including document formatting and preparation, invoice review support, inter-office coordination, expense reporting and other general office administrative or project-related needs. - A high level of professionalism and awareness is required along with a sense of pride in knowing that you 'Make a Difference' in your role as a Project Coordinator. - - RESPONSIBILITIES INCLUDE:

• Provide overall support to the Tallahassee office
• Serve as Assistant to Project Managers
  • Assist in procuring information and providing coordination support for project and subconsultant contracts
  • Running and printing weekly reports from the firm's Oracle system as needed for Project Managers and other key staff
  • Assist in the preparation of monthly progress reports/invoices
  • Coordinating project deliverables with project managers and other staff while adhering to project deadlines -
  • Provide formatting assistance for MS Word, Excel, PowerPoint, and Adobe Acrobat
  • Editorial review of proposals or technical documents
  • Heavy formatting/word processing of documents including technical specifications, prior to release to the client and typically under strict deadlines -
  • Assisting with small and large document production and/or coordinating outsourced vendor print orders
  • Organize, file, and maintain document library
  • Assist as necessary with assembly of reports or marketing/proposal submittals
  • Compile and analyze basic information for inclusion in reports or presentation materials
  • Other special requests and duties as assigned PROFESSIONAL REQUIREMENTS
    • The Project Coordinator must be highly proficient in MS Excel, Word, PowerPoint, Adobe Acrobat
    • Must have a positive team-first attitude, working toward the common goal of keeping our office a great place to work, and addressing items needed to make that happen
    • Must have the ability to work both independently, with limited supervision, and as part of a team
    • Must have excellent attention to detail, and the ability to professionally handle multiple interruptions throughout the day and manage multiple projects in a somewhat fast-paced environment
    • Highly organized with both electronic filing and hard copy documentation
    • Ability to interact effectively with all levels of Michael Baker staff and external Clients and Agencies
    • Must have excellent communication skills for internal associates and external clients -
    • Ability to multi-task and delegate requests for information to appropriate Michael Baker departments
    • Ability to write, communicate, and provide explanation clearly and effectively
    • Must have a GED or high school diploma and have a minimum of five (5) years of related work experience in a general office environment
      • Limit experience acceptable with college degree in related field
      • Excellent English language skills, written and verbal, are essential to success in this role

Keywords: Michael Baker International, Tallahassee , Office Manager/Project Coordinator, Administration, Clerical , Tallahassee, Florida