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Indexing Associate and Administrative Assistant

Company: New Hire Solutions
Location: Thomasville
Posted on: November 26, 2022

Job Description:

Indexing and Administrative AssistantThomasville, GA Temp to Perm $12.00 - $14.00 / HourWe are looking for an indexing and administrative associate for a family-owned document management company specializing in document shredding, scanning, and storage solutions. The right candidate will be motivated and detail-oriented. This role is primarily responsible for performing document preparation, scanning and indexing tasks. This position is vital to serving the client company's clients by delivering timely and accurate indexing and digitization of records.Responsibilities Organize and assemble containers for indexing

Enter data by container into Inventory Management Software to provide client index

Follow production procedures for completing internal documentation and tracking

Sort and prepare hardcopy records neatly and efficiently for scanning

Scan hardcopy files to electronic images ensuring high-quality output

Adjust as necessary to re-scan for quality control

Organize and input data for scanned documents on various local, network and cloud storage devices

Retrieve files from storage to complete scan-on-demand records requests

Adhere to company policies and procedures maintaining a secure, confidential, and efficient work environment

Other duties as specified by the Client Services Coordinators and Client Services ManagerExperience and Education High school diploma or GED

Previous data entry, or equivalent administrative duties

2 years professional office workRequirements Must be able to remove staples, sort, file and box records

Ability to lift and move 30 pounds

Proficient in Microsoft Word, Outlook and Excel with the ability to quickly learn necessary scanning and inventory management software systems

Operate and troubleshoot scanning equipment and monitors ranging from single screen with flatbed scanner to multi-monitors with systems scanning hundreds of pages at one time

Standard knowledge of computer products and various data storage systems

Have the capacity to type 30+ WPM

Have strong written and verbal communication skills

Understand and meet deadlines

Easily adapt to new assignments, handle high volume workloads, and accept direction

Highly organized with the ability to maintain record order and sequence

Be detail-oriented understanding the importance of accuracy

Communicate in an effective and team-oriented way with coworkers and management

Have a servant's heart to put our clients first by working at a sustained pace and producing quality work

Have the ability to work independently with minimal supervision Location: Thomasville, Georgia Pay Rate: $12.00 - $14.00 / Hour Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. New Hire Solutions New Hire Solutions is proud to be an Equal Opportunity Employer and Drug Free Workplace. CAREERS: CONTACT US: GENERAL APPLY: Pay: $12.00 - $14.00 per hour

Keywords: New Hire Solutions, Tallahassee , Indexing Associate and Administrative Assistant, Administration, Clerical , Thomasville, Florida

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