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Administrative Associate

Company: Florida State University
Location: Tallahassee
Posted on: May 17, 2019

Job Description:

Job Title: Administrative Associate Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 45249 Department FSU Office of CommercializationEqual Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdfResponsibilities The Administrative Associate Position will perform higher level administrative support duties for the Office of Commercialization. The position will provide ongoing support to Licensing Managers and Director relating to Intellectual Property (IP) matters. Will update and maintain database of FSU technologies for financial tracking and statistical reporting purposes; works independently to ensure compliance with IP regulations mandated by federal granting agencies including transmission of disclosure of inventions, claiming title, reporting patent actions and issuing federal licenses. In addition, the position will routinely prepare correspondences, review and assist with the facilitation of Confidential Disclosure Agreements, Assignment of Rights, Royalty Distributions and other IP related legal documents. Will process purchasing transactions; performs additional administrative duties involving coordination of general office equipment repairs, event planning and special projects.Qualifications High School Diploma/equivalent and three years experience or a combination of post high school education and experience equal to three years. Must enjoy taking initiative and paying close attention to detail Ability to prioritize, organize and perform multiple assignments and projects accurately and timely Experience using Microsoft Word, Excel, and Outlook or comparable software Ability to maintain accurate records and retrieve files from active or archive sources Ability to perform basic mathematical calculations Ability to communicate effectively verbally and in writing Knowledge of basic filing to include numeric and alphabetical systems Experience with database systems Experience with office practices, procedures, and etiquette to include familiarity with standard office procedures and equipment Ability to establish and maintain effective working relationshipsPreferred Prior experience in an administrative support role. Demonstrated experience in database management with a solid commitment to data integrity; knowledge of and ability to interpret and apply related University policies and procedures, federal, state and local laws, ordinances and regulations; experience working with and managing confidential or sensitive information.Contact Info Beverlyn Samuels, (850) 644-9318, bsamuelsfsu.eduAnticipated Salary Range The anticipated salary range for this position is in the 30s, salary will be commensurate with experience.Pay Plan This is an USPS (University Support Personnel System) position.Soft Money Funded Position This is a soft money funded position, with renewal based on available funds and the needs of the University.Schedule If not otherwise specified, schedule is M-F, 8-5.Criminal Background Check This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. A cover letter and resume must be attached when submitting an application to this position.Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?pageers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.Tobacco Free Campus Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Keywords: Florida State University, Tallahassee , Administrative Associate, Administration, Clerical , Tallahassee, Florida

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