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Materials Management Specialis

Company: Leon County BOCC
Location: Tallahassee
Posted on: January 17, 2022

Job Description:

Salary $29,120.00 - $48,048.00 Annually Location Purchasing - 1800-3 North Blair Stone Rd. Tallahassee, FL Job Type Career Service Full Time Department Office of Financial Stewardship Job Number 053-22 Closing 1/7/:59 PM Eastern General Description of Duties GENERAL DESCRIPTION OF DUTIESThe purpose of this position is to procure, stock, and issue parts and other supplies in support of all County Departments. NOTE: The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The Job Description Questionnaire (JDQ) reflects a more detailed description of the position. Neither the job description nor the JDQ constitutes an employment agreement. Both are subject to change as the needs of the County and requirements of the job change. ESSENTIAL DUTIESManages assigned area of the warehouse function (automotive parts, office supply center, road materials and safety equipment). Coordinates with divisions for requirements, stock levels, and disposal of office supplies and assigned warehouse materials. Determines order quantities. Monitors items with shelf life for rotation and disposal as needed. Prepares and processes requisitions for office supplies. Issues supplies as necessary. Receives deliveries and verifies invoice documents against due-in files. Places items in proper stock locations. Processes invoices. Forwards receipts and issues documentation to finance. Posts receiving documents in Banner System. Processes customer requisitions. Screens requisitions for stock and non-stock items. Issues items on hand to end users. Posts requisitions to Banner System upon completion of issuance. Processes purchase orders. Solicits vendor quotes and selects best value for supplies. Fills out requests, checks for accuracy and completeness. Secures and verifies quantities and dollar amounts. Processes purchase orders in the Banner System. Establishes due-in file for open purchase orders. Handles the receiving, stocking, and disposal of supplies. Receives deliveries and verifies invoice documents against due-in files. Places items in proper stock locations. Provides office support. Maintains current and historical files for easy retrieval by staff. Assists in sorting and distributing incoming mail. Types/word processes purchase orders, reports, and other correspondence as necessary. Produces/edits daily, monthly, quarterly, and annual reports as necessary. Performs general warehouse duties. Operates warehouse/office supply store with minimum supervision. Performs periodic and annual inventories. Makes equipment/material pick-ups from vendors as necessary. Operates forklift and perform maintenance. Maintains storage areas in a neat and organized environment. Supervises alternative service workers as needed. OTHER IMPORTANT OR MARGINAL DUTIESNone DIFFICULTYTasks involve exercise of some judgment within well established and clearly defined procedures. Flow of work priorities shift frequently with occasional deadline pressures. RESPONSIBILITY:Supervision ReceivedDuties are defined and checked periodically. Guidance is sought on issues concerning accounts, customer service issues, and vendor matters. Written guidelines are available. Supervision of OthersNon-supervisory. INTERNAL AND EXTERNAL CUSTOMER CONTACTThe work primarily involves contact with other departmental personnel, but may involve contact with local vendors for the purpose of deliveries or cost quotes; and the Sheriff's Department or State Attorney's Office for the purpose of issuing supplies. EQUIPMENT AND TOOLS USEDPersonal computer, word processing software, Banner, fax machine, and adding machine/basic calculator. Operates vehicle and forklift. WORK ENVIRONMENT AND PHYSICAL DEMANDSWork is performed mainly indoors in a non-climate controlled warehouse. Primarily, the employee will be seated, working mainly at a desk or video display terminal. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of procurement, inventory control, and disposal of supplies and equipment.Knowledge of standard office machines, office procedures and processes, and filing systems.Knowledge of personal computer software in a Windows environment.Knowledge of office filing and support practices.Skills to effectively perform stock record accounting.Ability to effectively and accurately follow through on assignments with attention to details.Ability to cross reference series of duplicated numbers for errors.Ability to read, write, and communicate orally.Ability to lift in excess of 50 pounds. MINIMUM QUALIFICATIONSRequires a high school diploma or equivalent and two years of job related experience; or an equivalent combination of training and experience. Necessary Special Requirements:A valid State of Florida Driver's License with a favorable driving record required at the time of employment where appropriate.All Leon County employees (regular full-time and part-time, OPS, and PRN) are required to work before, during and after a Declared Local State of Emergency (DLSOE). Participation is considered a condition of employment. Selection Guidelines:Formal application, rating of education and experience; oral interview, reference check, and drug testing. FLSA STATUS: Position is Non-exempt. Analysis: the purpose of this position is to procure, stock, and issue parts and other supplies.


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Keywords: Leon County BOCC, Tallahassee , Materials Management Specialis, Executive , Tallahassee, Florida

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