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CONTRACT & VENDOR PROGRAM MANAGER - SES

Company: MyFlorida
Location: Tallahassee
Posted on: November 26, 2022

Job Description:

CONTRACT & VENDOR PROGRAM MANAGER - SES - 31001681 Date: Nov 7, 2022 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 779425 Agency: Division of Emergency ManagementWorking Title: CONTRACT & VENDOR PROGRAM MANAGER - SES - 31001681Position Number: 31001681 Salary: $60,000.00 Posting Closing Date: 11/21/2022 Contract & Vendor Program Manager - SES Bureau of Response / Logistics Section Florida Division of Emergency Management This position is located in Tallahassee, FL The Florida Division of Emergency Management (FDEM or Division) plans for and responds to both natural and man-made disasters. Disasters range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan (CEMP), routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the states efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office (SWO); the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida along with our vision of, Leading the Profession in building prepared and resilient communities. Position Overview and Responsibilities: This position serves as the Contract & Vendor Program Manager within the Bureau of Responses Logistics Section. This is a highly responsible position managing disaster response contracts for the Response Bureau and the SERT. Duties and Responsibilities: Coordinates emergency standby contracts and emergency event driven commodity and service agreements for disaster logistics. Monitors contractor activities and ensures contractual requirements are followed in accordance with agreement language and guidelines. Adheres to statutorily/regulatory requirements associated with contractual service agreements and correlating procedures outlined by Florida procurement statutes, contract management guidelines, and FDEM Finance and Accounting policies, procedures, and documentation requirements. Creates, processes, and maintains work documents (i.e., scopes of work; reports; invoices, etc.) related to contractual work. Reviews and analyzes proposals, contracts, agreements, leases, timesheets, spreadsheets, and other documentation related to contractual work as it correlates with emergency event state missions. Coordinates, in conjunction with FDEM Finance and Accounting, Procurement, and other partners, all aspects of the functional areas of contract management for disaster logistics including but not limited to contract conceptualization, solicitation preparation, scope of work collaboration and composition, negotiations, cost and price analysis, contract award, contract administration, contract termination, and contract closeout. Coordinates with the Divisions procurement section and external entities for pre-award and post-award functions involving complex, highly specialized emergency management procurement activities. Performs duties as assigned during activations of the SEOC, works non-traditional hours, and travels for extended periods of time while responding to an emergency event. Performs other duties as assigned.

  • This position must be able to deploy to anywhere in Florida or the United States for up to two weeks at a time or longer, if warranted. Travel requirements in support of emergency operations may be extensive in nature and may also necessitate reasonable adaptability by the traveler. Supervisory: The position will promote professional development among contracts and vendor management personnel by encouraging participation in applicable training including but not limited to instructor led courses, web-based modules, conferences, seminars, and exercises.
    • Supervises the contracts and vendor management team in conceptualizing, composing, executing, and administering contracts for commodities and services.
    • Ensures employees are briefed and receive all available details relevant to their assignments.
    • Discusses any special safety considerations, hazardous conditions, or logical assumptions relevant to assignments, duties, and responsibilities.
    • Ensures employees receive relevant training and coaching and that team members are qualified to perform assigned duties and responsibilities.
    • Provides employees operational and administrative direction. May assign broadly defined missions while allowing employee autonomy to complete associated goals and objectives.
    • Formally evaluates employee performance, communicates employee deficiencies and/or accolades, and takes appropriate corrective actions as necessary. Knowledge, Skills, and Abilities: Ability to apply procurement, acquisition, and contracting statutes, rules, and policies to advise on executing pre-award and post-award acquisition functions involving highly specialized procurements. Ability to advise of regulatory requirements, funding requirements, contract details, methods of acquisition for major subsystems and support requirements to include cost, scheduling, and performance incentive plans. Skilled at collaborating with others to monitor and manage contracts, scrutinize contractor performance, and measure quality and compliance within contract terms and conditions. Knowledgeable in federal and State of Florida acquisition laws, rules, regulations, policies and procedures pertaining to the acquisition of commodities and services and contract administration of complex systems. Minimum Qualifications:
      • Bachelor's degree or equivalent experience in state or federal contracting and/or procurement.
      • Florida Certified Contract Manager (FCCM) designation.
      • Florida Certified Contract Negotiator (FCCN) designation (Preferred).
      • Documented experience in a supervisory/manager role. (2+ years preferred). Special Notes: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce. The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and the Division of Emergency Management participate in E- Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Nearest Major Market:Tallahassee

Keywords: MyFlorida, Tallahassee , CONTRACT & VENDOR PROGRAM MANAGER - SES, Executive , Tallahassee, Florida

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