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Budget Analyst III - 22011170

Company: Florida Department of Transportation
Location: Tallahassee
Posted on: June 12, 2021

Job Description:

Requisition No: 374661

Agency: State Courts System

Working Title: BUDGET ANALYST III - 22011170

Position Number: 22011170

Salary: $61,906.04 - $111,430.87 Annually

Posting Closing Date: 06/07/2021

Budget Analyst III

Salary Range $61,906.04 - $111,430.87 Annually

Location: Office of the State Courts Administrator, Budget Services, 500 South Duval Street, Tallahassee, Florida; Leon County

Description

The essential function of the position within the Office of Budget Services is to provide support in planning and managing the data-related activities associated with the State Courts System (SCS) budget. The position is responsible for overseeing the preparation of the payroll projections, monthly operating budget reports and budget related transaction posting to FLAIR, which include but are not limited to allocations, budget transfers, and legislative appropriations adjustments such as releases, benefit changes, etc. The position also oversees the input of all data into LAS/PBS, including but not limited to, start-up exercises, LBR input, and coordinates completion of Schedule I exercises. The position assists with data-related training and mentor new staff. The position provides trust fund analysis and reporting, staff assistance during legislative session and to the District Court of Appeal Budget Commission (DCABC) and Trial Court Budget Commission (TCBC).

Examples of Work

Assist and oversee development and administration of SCS operating budgets. Assist in the preparation of the draft operating allotments for review by SCS leadership by providing direction and technical assistance to Budget Analyst II's. Ensure the SCS allocations as approved in the General Appropriations Act (GAA) are accurately reflected in FLAIR and the Senior Judge System. Coordinate and oversee all Budget Control transactions to FLAIR such as allotments, releases, budget amendments, and internal transfers. Coordinate and oversee the preparation of monthly reports and ensure all data is accurately captured. Distribute monthly reports to SCS leadership and budget commissions. Oversee monitoring of SCS allocation balances and assist Budget Analyst II's to facilitate corrective actions, as needed, with the OSCA Office of Finance and Accounting, Supreme Court and OSCA managers, District Court of Appeal (DCA) marshals, and trial court administrators. Oversee the reconciliation of FLAIR data to LAS/PBS data. Oversee and/or prepare trust fund analysis and reporting.

Assist with coordination and oversee the preparation of the annual Legislative Budget Request (LBR). Provide technical assistance and guidance to Budget Analyst II's, Supreme Court and OSCA managers, DCA marshals, and trial court administrators in the development of LBR issues, related Schedules, and Exhibits. Oversee entry of LBR and CIPP issues, Schedules, and Exhibits into LAS/PBS and ensure all data is accurately captured. Ensure technical compliance with Legislative and EOG LBR guidelines.

Provide staff assistance to the District Court of Appeal Budget Commission and the Trial Court Budget Commission and their committees. Oversee and/or prepare meeting materials. Attend meetings, take meeting minutes and/or verify draft meeting minutes are complete and accurate. Oversee and/or prepare meeting action report and review for completeness and accuracy.

Legislative activities related to the SCS budget. Monitor committee meetings as necessary and provide meeting summary to appropriate staff. Monitor assigned bills and provide bill analysis and updates to the Chief of Budget Services. Prepare Judicial Impact Statements on assigned bills. Prepare budget related summaries for presentation to leadership.

Coordinate and oversee analyses and data requests made by SCS judicial and support personnel, legislators, and their staff, EOG staff, and the public.

Coordinate and oversee completion of administrative tasks related to: Office of Budget Services monthly operating budget reports. Statewide monthly operating reports. Monthly overtime report. State purchasing card usage and reporting. LBR public hearing coordination and materials.

Coordinate and oversee the preparation of payroll projections. Oversee the preparation of the beginning fiscal year payroll projections and salary budget reports. Ensure data files are accurate before using for reports. Oversee the preparation of monthly payroll projections and salary budget reports, and ensures all data is accurately captured. Ensures data is audited quarterly.

Assist in planning and managing human resource activities. Assist in human resource management activities, such as but not limited to, providing feedback for performance planning/ evaluations, and participating in the hiring process of new positions.

Office of Budget Services Operating Procedures. Update standard operating procedures as needed.

Education and Experience Guidelines

Education: Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor's degree in business/public/judicial administration, finance, accounting, or a closely related field.

Experience: Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Four years of related work experience in budgeting in a governmental agency, accounting, or other related professional experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work is sedentary work. The employee is occasionally required to exert up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: typing, hearing voices and distinguishing sounds, mental acuity, repetitive motion, speaking, talking, and visual acuity to read data and make observations.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorites, and needs.

Special Comments

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid $25,000 term life insurance. For more information on the benefits available to State of Florida employees visit: http://www.myflorida.com/mybenefits/.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System. All employees of the Florida State Courts System are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.

Competencies

  • Knowledge and substantial experience working with LAS/PBS, BAPS, FLAIR, People First, and PowerPoint.
  • Advanced level knowledge and experience working with Excel, specifically in the manipulation of data.
  • Knowledge of accounting and auditing principles and procedures.
  • Knowledge of budget planning and preparation techniques.
  • Knowledge of the legislative budget process including applicable laws, statutes, rules, and regulations.
  • Knowledge of the operations, functions, and organization of the Florida State Courts System.
  • Knowledge of and ability to conduct audits and methods of reviewing, verifying, and analyzing financial data and records.
  • Knowledge of and ability to apply methods of research, data collection, analysis, and presentation.
  • Knowledge of basic mathematics.
  • Ability to conduct fact finding research of present and historical legislative, budgetary, and other financial data.
  • Ability to analyze, evaluate, and interpret financial data.
  • Ability to provide budgetary analysis and interpretations of allocations to operating divisions.
  • Ability to prepare and present detailed analyses findings and conclusion in various logical formats such as charts, graphs, and narratives.
  • Ability to understand and apply laws, rules, regulations, policies, and procedures.
  • Ability to provide technical assistance relating to budget development, implementation, and control.
  • Ability to prepare legislative budget requests.
  • Ability to assess budgetary needs, develop, recommend, and present meaningful/logical budgetary revisions.
  • Ability to interpret proposed program expenditures.
  • Ability to develop and implement policies and procedures.
  • Ability to communicate clearly, concisely, and logically, both verbally and in writing.
  • Ability to work independently and make independent decisions.
  • Ability to utilize problem-solving techniques.
  • Ability to establish work priorities and meet deadlines.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to determine and coordinate training requirements.
  • Ability to maintain strict confidentiality.
  • Ability to work overtime as needed.

How to Apply

Submit a current and complete online state employment application at the People First State of Florida Jobs website https://jobs.myflorida.com/ for State Courts System.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.

Responses to qualifying questions when applying should be verifiable by skills and/or experience stated on the profile application.

For assistance with using the People First System contact the People First Service Center at 1-866-663-4735.

For additional information contact Sharon Bosley at 850-410-1484.

To learn more about the Florida State Courts System visit its website www.flcourts.org.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, genetic information, or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position.

Persons using a TDD may call the contact person through the Florida Relay Service 711 or 1-800-955-8771.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Tallahassee

Keywords: Florida Department of Transportation, Tallahassee , Budget Analyst III - 22011170, Other , Tallahassee, Florida

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