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Proposal Coordinator

Company: Oceaneering
Location: Panama City
Posted on: May 15, 2022

Job Description:

Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Position Summary Prepares, distributes and revises price quotations and proposals for new umbilical systems and project change orders. Reviews technical and commercial terms of customer request for quotes (RFQ). Coordinates, as required, with Sales, Contracts, Estimating, Project Management, Engineering, Manufacturing, Supply Chain, Quality and HSE in the preparation of customer price quotations and proposals. Develops cost estimates based on information provided primarily by sales for all projects. Duties & Responsibilities ESSENTIAL

  • Responsible for managing proposal preparation and submittal by assisgned due date
  • Receive, review and extract customer's scope of work requriements from RFQ's
  • Prepare and conduct proposal or bid kickoff meetings
  • Create and distribute proposal execution plans
  • Conduct Risk Management Reviews and update risk registers
  • Prepare proposal pricing sheets
  • Process contract awards or sales orders
  • Prepare and conduct handover meetings to Project Management
  • Interface with internal and external customers
  • Analyze drawings, specifications, proposals, and other documentation to prepare time, cost and labor estimates for products, projects or services.
  • Review engineered and historical data to determine material and labor requirements and prepare itemized lists.
  • Compute cost factors and prepare estimates used for sales quotations and management purposes such as organizing, scheduling work and determining cost effectiveness.
  • Conduct special studies to develop and establish standard material costs and related cost data or effect cost reductions.
  • Consult with vendors or other individuals to discuss and formulate estimates and resolve issues.
  • Interface with Project Managers and Accounting Manager for job specific cost analyses to interpret variance of gross profit margins.
  • Coordinate with Manufacturing Manager and Master Scheduler to adjust machine run and set up times based on actual information. Maintain cost estimating data base to keep it current.
  • Work with Accounting Manager as required, to confirm correct labor rates are being used in all cost estimates. NON-ESSENTIAL
    • Primary point of contact with customer
    • Ensure adequate resources are available for proposal execution
    • Support technical evaluations of proposals
    • Represent the Company at meetings with key customers, assist Sales Representatives in maintaining customer relationships, assist in negotiating and closing contracts
    • Will cross-train to support the Estimator position
    • Undertake periodic domestic and international travel as required
    • Ability to work in the plant and home office environment as needed
    • Participate in safety safaris Supervisory Responsibilities
      • This position has NO supervisory responsibilities Reporting Relationship
        • Reports to Commercial and Group PM Manager
        • Interfaces with Proposal Estimators, Engineers, Manufacturing Specialists, Buyers, Schedulers, Quality Assurance, Document Control, HSE Specialist and Sales Representativies Qualifications REQUIRED
          • High School Diploma or equivalent. At least 3 years of experience in support of a sales or proposals function, RFQ process or technical proposals.
          • Experience with Microsoft Office365
          • Verbal and written communication skills. Ability to prepare and present to groups of individuals.
          • Must be able to pass a background check and obtain a Transportation Worker's Identification Credential (TWIC) for port access DESIRED
            • Bachelor's degree in Accounting, Business Management, Operations Management, Project Management, Psychology, Human Resources
            • PMI CAPM certification
            • Experience with customer inferface, customer relationship management software, professional sales, proposal management, project management and manufacturing processes
            • Understanding of umbilical components and use of umbilicals
            • Ability to read, understand and critique commercial terms and conditions; understanding of basic domestic and international business contracts and agreements
            • Working within structure of teams Additional Information The position will be Hybrid - Remote work until our return to the office post-pandemic. Applicants are expected to be able to travel to the office as needed. Equal Opportunity Employer All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

Keywords: Oceaneering, Tallahassee , Proposal Coordinator, Other , Panama City, Florida

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