PLANNING, BUDGET & MGMT COORDINATOR

Company: MyFlorida
Location: Tallahassee
Posted on: January 23, 2023

Job Description:

PLANNING, BUDGET & MGMT COORDINATOR - 48000740 Date: Jan 18, 2023 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .Requisition No: 792608 Agency: Department of EducationWorking Title: PLANNING, BUDGET & MGMT COORDINATOR - 48000740Position Number: 48000740 Salary: 52,000 to 56,000 Posting Closing Date: 01/31/2023 Florida Department of Education Division of Finance and Operations The Office of College Budget Location: Tallahassee Planning, Budget & Mgmt. Coordinator-DOE Position #48000740 Salary Range: 52,000 - 56,000 Planning, Budget & Mgmt. Coordinator + Must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. + Must interact courteously with others. + Performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. + Consults and advises Florida college presidents and chief management personnel as to proper procedures and systems in the area of business services including interpretation of State Board of Education Rules, Florida Statutes, Department policies, and general accepted business practices. + Directs and supervises the program activities required of the Business Services Section of the College Budget Office including aiding, leadership, and guidance to the individuals at the Florida college level in implementing laws, rules, regulations, policies, and procedures in the areas of human resources, student fees, purchasing, bidding, transfers, leases and contracting. + Consults with college personnel including presidents, deans, business officers and accounting personnel, aiding, resolving problems and implementing accounting and business-related procedures in the colleges. Serves on administrative and financial survey teams appointed as needed to study and evaluate organization, procedures, and policies of colleges. + Reviews and recommends appropriate changes in laws and rules relating to the improvement of business service functions. Prepares bill analyses on proposed legislation concerning Florida colleges. + Reviews procedures and reports periodically to ensure conformance with existing laws, rules and policies and assists in formulating policies consistent with a sound financial management system in the colleges. + Provides liaison and coordination with other divisions of the Department of Education and other departments of the State in matters relating to budget planning for Florida college programs. + Coordinates with and assists the standing committees of the Florida College System Council of Business Affairs; serves on national and regional committees related to business management, financial planning for institutions of higher education, and various inter-divisional and Department committees and task forces. + Coordinates with the Council of Presidents Funding Committee in the maintenance and implementation of the Community College Program Fund model. + Completes data updates of funding model as needed. Prepares updates to the "Funding Model Resource Allocation" handbook as needed. + Supervises the development of forms and instructions to the colleges for the preparation of the annual operating budgets and directs the review of the budgets and budget amendments making final decisions on approvals and disapprovals. + Coordinates the Dr. Philip Benjamin Matching Program for Florida Colleges. Prepares estimates and final reports of the private contributions. Maintains the history of the matching programs. Prepares and presents materials for statewide and departmental meetings. Provides information to private certified public accounting firms regarding preparation of the colleges' foundation audit reports. + Serves on special task forces and interdepartmental committees of the Department of Education; serves on national and regional committees related to business and financial management. + Supervises the development of forms and instructions to colleges for the preparation of the Florida College System Cost Analysis Report. Reviews and validates college submissions and compiles college data into statewide summaries. A report of the activity is disseminated to each college president, business officer and the Commissioner of Education. + Assist with the development of forms and instructions to the colleges for the preparation of periodic financial reports and assists with the review and compilation of the reports into statewide summaries. + Assists the Director in the development and preparation of the Legislative Budget Request requiring knowledge of the state budgeting guidelines and procedures and the Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS). The employee must be able to enter the data and required justification and balance the exhibits and schedules which make up the budget request. + Cooperates with other office staff in preparing and disseminating financial information to Division of Florida College staff, the State Board of Education, the Department of Education, the Legislature, and other persons and agencies outside the Division. + Attends meetings and makes presentations on assigned issues which are part of the Business Services function. Maintains historical data files. + Performs other specifically assigned duties and special projects. + Attendance at work is an essential job function. The employee in this position has expanded access to information and reports in the People First System. This access may be used for business purposes only. Confidentiality of this information will be maintained at all times. Please note that omission of specific functions does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. Knowledge, Skills and Abilities, including utilization of equipment required for the position: + Economics, accounting, mathematics, law, government and jurisprudence, education and training, reading comprehension, writing, speaking, judgment and decision making, critical thinking, identification of key causes, information gathering, systems evaluation, and visioning, + proficiency in use of Microsoft Office products (Excel, PowerPoint, Outlook, Word) + Harvard Graphics, and Lotus. Required Qualifications A Bachelor's degree or higher from an accredited college or university and four (4) or more years' experience is required BENEFITS INFORMATION Benefits information can be found on the following website: http://mybenefits.myflorida.com/ + State of Florida Retirement package - 3% employee contribution required - www.myfrs.com + 10 Paid Holidays annually + 176 Hours of Paid Annual Leave annually + 104 Hours of Paid Sick Leave annually + Health Insurance for Individual or Family Coverage - Employee pays (Individual $8.34/month or Family $30.00/month) + Life Insurance - State pays 100% of premium + Additional supplemental insurances available such as dental, vision, etc. + Tax Deferred Medical and Child Care Reimbursement Accounts available + Tax Deferred Savings Program available through payroll deduction BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. APPLICATION NOTES: Candidate Profile (application) must be complete in its entirety. + Include supervisor names and phone numbers of all periods of employment. + Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application. + Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. + It unacceptable to use the statement "See Resume" in place of entering work history. + Each field (address, city, and state, dates, phone numbers, etc.) must be completed. + Periods of employment should be entered with themost recent/current listed first. + If claiming Veteran's Preference, candidate MUST attached supporting documentation (DD2214). + If claiming Right to Interview, candidate MUST attached a copy of their official layoff letter when applying. If you experience problems applying online, please call the People First Service Center at (877) 562-7287 SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. VETERANS' PREFERENCE : Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Nearest Major Market:Tallahassee

Keywords: MyFlorida, Tallahassee , PLANNING, BUDGET & MGMT COORDINATOR, Other , Tallahassee, Florida