Deputy Clerk
Company: Florida Department of Transportation
Location: Tallahassee
Posted on: March 16, 2023
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Job Description:
Requisition No: 796366 Agency: Economic Opportunity Working
Title: 796366 - DEPUTY CLERK - 40031132 Position Number: 40031132
Salary: $31,200.00 - $35,000.00 Posting Closing Date: 03/12/2023
JOB TYPE: FULL TIME Career Service POSITION LOCATION: Tallahassee,
FL (relocation benefits are not available for this position) OPEN
COMPETITIVE www.floridajobs.org/ Our Organization and Mission: The
Florida Department of Economic Opportunity (DEO) works across the
state to support Florida's economy, robust and talented workforce,
and our local communities. We are dedicated to making a stronger
and more resilient Florida, so our businesses, communities, and
workforce are better prepared to withstand future economic
slowdowns and natural disasters. In collaboration with our
partners, we salute our nation's veterans and are honored to have
the opportunity to support them and their family members by
encouraging them to apply at DEO for positions that fit their skill
sets. The Florida Department of Economic Opportunity is an Equal
Opportunity Employer/Program. Auxiliary aids and services are
available upon request to individuals with disabilities. (TTY/TDD
1-800-955-8771 or the Florida Relay Service - 711.) Let DEO's
mission become yours. To find out more about us, click on the link:
http://www.floridajobs.org/ The Work You Will Do: The DEPUTY CLERK
is a member of the RA TALLA APPEALS OFFICE in the Division of
Workforce Services. They assist the claimants and employers by
telephone or email regarding unemployment hearings and decisions in
a timely manner. The Difference You Will Make: The Florida
Department of Economic Opportunity (DER) works across the state to
support Florida's economy, robust and talented workforce and our
local communities. DEO is dedicated to making a stronger and more
resilient Florida, so our businesses, communities and workforce are
better prepared to withstand future economic slowdowns and natural
disasters. DEO is a fast-paced work environment in which critical
thinking and prioritizing are a must. How You Will Grow: DEO
encourages its employees to constantly innovate and seek
efficiencies. Trainings are made available throughout the year and
on request with our Office of Human Resources Training and with our
Division of Workforce Training Unit. In accordance with DEO's
Vision and Mission, the employee: * Furthers Florida's economic
vision by providing support that enhances the economy and develops,
safe, and healthy communities. * Meets customer/client expectations
with an emphasis on responsiveness, quality, quantity, and
timeliness of work. * Provides information clearly, accurately, and
succinctly; and also exhibits good listening skills. * Works
collaboratively to optimize the effectiveness of DEO's available
resources and tools. * Uses knowledge acquired through education,
training, or experience to complete tasks. These expectations are
for all our employees, and you will be expected to model these as a
leader. We believe in supporting and encouraging you as you take on
important and often complex projects while offering you the
opportunity to gain valuable experience. Where You Will Work:
Tallahassee is Florida's Capital City and continues to grow by
attracting development and new businesses. Tallahassee is a
mid-sized city in the heart of Florida's Big Bend. DEO's main
office is located in Downtown Tallahassee, the political epicenter
that draws in visitors each year to visit the state's Capitol. Each
spring, the legislative session opens, and people pour in to see
the Florida Legislature perform business and approve the state's
annual budget. Being in Tallahassee will guarantee you an
experience vibrant with a unique experience, professional growth,
entertainment, and culture. Tallahassee is: * Known for its
beautiful parks, rolling hills and oak trees, canopied roads,
hotels, dining, museums, arts, music, and natural resources
(https://talgov.com/ ) * Home to major college campuses, Florida
State University (FSU), Florida A & M University (FAMU) and
Tallahassee Community College (TCC). * Approximately 22 miles from
the nearest beach (
https://choosetallahassee.com/beaches-near-tallahassee/ ) * Within
a state having no state income tax for residents of Florida WORKING
FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance
coverage options+ (health, life, dental, vision, and other
supplemental option) * Retirement plan options, including employer
contributions (www.myfrs.com) * Nine paid holidays and a Personal
Holiday each year * Annual and Sick Leave Benefits * Student Loan
Forgiveness Program (Eligibility required) * Flexible Spending
Accounts * Tuition Fee Waivers (Accepted by major Florida
colleges/universities) * Ongoing comprehensive training provided *
Career Growth * Highly skilled, professional environment For a more
complete list of benefits, visit www.mybenefits.myflorida.com. * We
care about the success of our employees. * We care about the
success of our clients. * We are always improving our technology,
our tools, our customer's experiences and ourselves. * A rewarding
experience for reliable, compassionate and professional employees.
Pay: $31,200.00 - $35,000.00 Your Specific Responsibilities:
REFEREE SUPPORT ACTIVITIES: Provides administrative support to
referees. Accurately process appeal cases, which includes proof
reading/editing referee's decisions and orders, drafting
interoffice communication, correspondence, and other materials as
assigned. The Deputy Clerks must timely process referee's decisions
in a manner to meet federal time lapse standards and other pre- and
post-hearing procedural requests, such as issuance of subpoenas and
motions for continuance. The deputy clerk enhances and assists the
referee with hearing preparation by organizing evidence, preparing
exhibits, and coordinating with witnesses for scheduling or
re-scheduling. The Deputy Clerks review documents immediately upon
receipt and upload documents to the appeal case folder. The Deputy
Clerks properly monitor queues and all cases for disposition.
Corresponds with and advises parties or representative regarding
inquiries about the hearing, decision, and appeal process. This
requires a thorough knowledge of the rules of procedure governing
the administrative hearing and decision process. Is responsible for
accurate keyboarding of file records for record output to produce
hard copy originals of hearing notices, decisions, orders and other
documents necessary for processing an appeal. Prepares copies of
relevant documents which are forwarded to the parties prior to the
administrative hearings. Prepares and distributes decisions and
orders of hearing officers certifying and ensuring the accuracy of
the mailing date, completeness and that copies are provided to all
interested parties of record and to the appropriate agency offices.
Is responsible for timely assembling and transmitting case
materials in order for the Bureau of Appeals to comply with federal
and state laws and regulations. Enters necessary data into the
computer for tracking cases under review by the Bureau of Appeals.
Timely files orders of the Unemployment Appeals Commission by date
and legal issue in the office library. Reviews subpoena requests
received from parties and may assist with gathering information for
referee to properly issue subpoena. Prepares and mails witness
subpoenas and subpoena duces tecum in accordance with Bureau
policy. Prepares weekly docket for hearing officers including
verification of time lapse standards, affixation and certification
of mailing date, computation and/or verification of time zone
inclusions, verification of hearing locations and method of
appearance by parties, and specialized instructions to be displayed
on the notice of hearing. Advises parties of hearing continuances
and if necessary, arranges with parties a substitute hearing date
and time. Assists with preparation and coordination for Special
Deputy cases. Processes and files Final Orders; maintains Final
Orders in accordance with Agency retention schedule. Maintains
Special Deputy cases in electronic and paper format. CUSTOMER
SERVICE ACTIVITIES: Manages inbound calls for Office of Appeals
hotline and conducts outbound phone calls to coordinate with
parties and witnesses in a timely manner. Assists customers with
questions about Reemployment Assistance Appeals. The deputy clerk
collects customer information and analyzes customer needs as well
as resolves customer problems by clarifying and working through
customer complaints or questions and follows up to ensure
resolution. Required Knowledge, Skills, and Abilities: Knowledge,
skills and abilities, including utilization of equipment, required
for the position: * Excellent interpersonal communication skills *
Ability to work independently and as part of a team * Knowledge of
general office procedures and practices * Proficient with web
applications, software, and other technology * Ability to
effectively communicate, including verbally and in writing *
Ability to understand and apply applicable State and Federal rules,
regulations, policies, and procedures for problem solving, research
and analysis * Ability to deal with the public in a tactful and
courteous manner * Ability to utilize problem-solving techniques
and to evaluate legal issues and make sound decisions to resolve
complex matters * Ability to organize and coordinate work
assignments Qualifications: As a condition of pre-employment
eligibility, a Level 2 security background screening is required,
which consists of fingerprinting and a check of local, state and
national law enforcement records. Minimum: * Duties and
responsibilities of this position must be performed at the official
work site of the Department. Preferred: * At least 1 year of legal
secretary, legal assistant, paralegal, a judicial clerk or clerical
work experience with administrative hearings. The State of Florida
is an Equal Opportunity Employer/Affirmative Action Employer, and
does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the
Americans with Disabilities Act, must notify the agency hiring
authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to
allow sufficient time to provide the accommodation. The State of
Florida supports a Drug-Free workplace. All employees are subject
to reasonable suspicion drug testing in accordance with Section
112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for
Veterans' Preference will receive preference in employment for
Career Service vacancies and are encouraged to apply. Certain
service members may be eligible to receive waivers for
postsecondary educational requirements. Candidates claiming
Veterans' Preference must attach supporting documentation with each
submission that includes character of service (for example, DD Form
214 Member Copy #4) along with any other documentation as required
by Rule 55A-7, Florida Administrative Code. Veterans' Preference
documentation requirements are available by clicking here. All
documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
Keywords: Florida Department of Transportation, Tallahassee , Deputy Clerk, Other , Tallahassee, Florida
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