DEPUTY CHIEF OF CCOC FACILITIES - 72004242

Company: State of Florida
Location: Tallahassee
Posted on: March 3, 2025

Job Description:

DEPUTY CHIEF OF CCOC FACILITIES - 72004242Date: Feb 25, 2025Deputy Chief of Capital Circle Office Center (CCOC) FacilitiesDivision of Real Estate Development and ManagementState of Florida Department of Management ServicesThis position is located in Tallahassee, FL.Position Overview and Responsibilities:The primary functional activity and responsibility is to provide direct supervision to the Facilities Managers assigned to the CCOC facilities managed by DMS. This individual will ensure proper logistical support for maintenance, repair and renovation requests from state agencies housed within these facilities. This position will also coordinate budgeting and accounting matters with the appropriate bureaus budget and management staff.Duties

• Managing and directing the activities of all facilities managed by DMS located within the Capital Circle Office Center east and west complex, Emergency Operations Center, and the First District Court of Appeals.
• Monitoring and maintaining budget for these facilities and working closely with other managers in the division in coordinating construction repair and renovation projects.
• Reviewing requests from agencies housed in buildings under the jurisdiction of the Department of Management Services, for partition changes and additional electrical requirements to assure those changes do not interfere with the balance of heating and/or air conditioning systems, electrical systems and to assure that changes do not conflict with the State Fire Marshall's rules and regulations.
• Making periodic inspections of buildings and grounds, renovations, furnishings, maintenance equipment, mechanical and electrical equipment to assure they are maintained in proper condition.
• Reviewing, revising or establishing new methods and procedures concerning maintenance programs carried out by the division. Organizes and participates in maintenance workshops and related conferences; assists in defining scope of services for outsourced services.
• Assisting in developing procurements, gathering information, evaluating proposals, negotiating and managing contracts.
• Procuring labor and materials using DMS issued Purchasing Card and for following DMS and state guidelines for the procurement of services and materials.
• Maintains positive tenant relations in person, in writing, and verbally that aligns with the Department's customer service values.The incumbent in this position is responsible for managing emergency response during and after scheduled work hours. The incumbent is responsible for coordinating the work activities of subordinates, contractors and other assigned trades who respond to after-hours emergencies. The incumbent is responsible for monitoring and reporting the materials and labor costs associated with emergency response activities. Participate in emergency response as required.SupervisionIncumbent provides general administrative duties including the writing of employee performance evaluations and review of work-related performance. Addresses employee performance issues promptly and uses corrective action to resolve performance problems. Recommends disciplinary action if necessary and provides recommendations for training and continued education. Works with Division Human Resource officer to document performance related issues. Performs employee Performance Planning and Review within designated time periods in accordance with DMS procedures. Supervises subordinates, reviews and approves time sheets, purchasing card procurement documentation. Trains and evaluates employees on job safety awareness, hazardous materials, proper care and use of equipment, periodic review of policies and procedures to reinforce DMS directives and policies. Ensure subordinates receive the required training when appropriate approvals and funding have been acquired. Provides appropriate documentation for the Central office personnel office and other agency offices as required. Ensure leave requests are submitted and approved in accordance with established DMS rules and procedures.Perform other duties as assigned by supervisor and keep supervisor informed of potential issues.Knowledge, skills and abilities, including utilization of equipment, required for the position:
• Knowledge of the procedures and methods used in physical plant maintenance and repair, building construction or maintenance or grounds maintenance.
• Knowledge of safety procedures.
• Skilled in using tools appropriate to the assigned areas.
• Ability to utilize problem solving techniques.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to prioritize workload.
• Ability to manage a maintenance and construction program.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively verbally and in writing.
• Ability to plan, organize and direct program activities.
• Ability to supervise the application of newly marketed building products.
• Ability to research and understand new technology pertaining to building construction.
• Ability to model behaviors of Accountability, Communication, Empowerment, Excellence, Accountability, Teamwork.Minimum Qualifications:
• Minimum of 7 years' experience managing commercial facilities.
• Minimum of 5 years' experience supervising employees.
• Minimum of 5 years' experience managing service contracts; custodial services a plus.This position requires:
• Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, and be able to work near loud noises and electrical equipment, and work in basements, tight spaces, and on rooftops.
• Prolonged periods of sedentary work which involves sitting most of the time and repetitive motion.
• A valid driver's license is required.
• Ability to drive and/or fly long distances.
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Keywords: State of Florida, Tallahassee , DEPUTY CHIEF OF CCOC FACILITIES - 72004242, Other , Tallahassee, Florida